[ CASE STUDY > MANUFACTURING CHATBOT ]
Manufacturing Chatbot Case Study
Streamline Your Data
Strengthen Every Operation. AI Data Curation & Deployment
The Challenge
A leading manufacturing company with over 45 years of operational data, set out to build an AI- powered chatbot to assist their tech support team. The goal was to provide fast, accurate answers by querying historical troubleshooting records, manuals, and pricing information. But their unstructured data – scattered across locations, formats, and file types – made that impossible.
Despite an early chatbot prototype, results were inconsistent and unreliable. The system couldn’t locate or understand the right information. With 9+ million files (over 9TB of data) across plants and systems – and limited traceability across different product types – the project stalled.
The Breakthrough
This company deployed the Aparavi Data Suite (ADS) alongside the Data ToolChain (DTC) to gain control over their data and streamline the AI pipeline.
In just 5 days, they:
✓ Located and curated the right historical data from 9 million+ files
✓ Prepped that data for ingestion into their chatbot
✓ Built a fully functional, responsive, and accurate AI assistant
✓ Enabled fast iteration using a flexible pipeline with support for any model or vector store
The result was a clean, connected data foundation that saved weeks of development time, reduced manual effort, and dramatically improved chatbot performance and trust.
Intelligent Data Classification and Tagging
Manufacturers work with a wide range of data types – from, CAD files, IoT logs, and quality reports to supplier documents and compliance records. Intelligent classification ensures:
✓ Sensitive or proprietary files (e.g., IP, schematics) are properly secured
✓ Redundant or obsolete data is flagged for cleanup
✓ The right data gets routed to the right systems (ERP, MES, QMS, etc.)
Streamline operations, reduces risk, and enables automation across departments.
Seamless Integration with Existing Systems
Manufacturers often rely on a mix of legacy systems, ERPs (like SAP or Oracle), and cloud storage. Aparavi’s ability to integrate with these environments and operate without moving data is huge.
✓ Easily connects to file servers, endpoints, and cloud environments
✓ Prepares unstructured data for ingestion into ERP or analytics tools
✓ Automates formatting, tagging, and transfer
Speed up processes like inventory audits, production tracking, and shipment reporting, all without disrupting plant operations.
Policy-Driven Governance & Compliance Automation
With complex regulations (e.g., ISO 9001, ITAR, GDPR), manufacturers face increasing scrutiny over how data is handled and retained.
✓ Automates retention policies and access control
✓ Tracks data lineage and ensures audit readiness
✓ Provides centralized visibility into compliance status
Reduce legal and financial risk while making compliance far less labor-intensive.
Wherever you are in your AI journey, Aparavi meets you there
[ 1 ]
Data Sources
Discover, index, and visualize data across your environment—for free with Baseline.
[ 2 ]
Prep & Worflows
Classify, clean, dedupe, and contextualize your data for responsible AI use with ADS.
[ 3 ]
Deploy & Action
Build no-code workflows to chunk, embed, vectorize, and route to your LLM with our DTC.
The Outcome: A seamless path from raw unstructured files to trustworthy, explainable AI
[ BENEFITS ]
The Next Evolution of Data- Driven Manufacturing
Aparavi helps manufacturers reduce risk, eliminate waste, and gain full visibility into critical data hidden across systems, sites, and teams.
Protect Proprietary IP
Secure sensitive files, formulas, and production data with role-based access and audit-ready protections.
Optimize Operations
Identify redundant or outdated files across facilities to streamline storage, speed up systems, and reduce costs.
Simplify Compliance
Automate retention and access policies to stay aligned with industry and global regulations, including ISO, NIST, and GDPR.
Trusted By Lead Organizations
1,600+
File Types
85%
Faster Data Processing
2,000+
AI Model Integrations
1,000+
Petabytes Processed
[ INTEGRATIONS ]
Supports Over 1,600 File Types
Aparavi supports connection to a comprehensive range
of data sources and integrations that are ready to deploy
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Why Aparavi?
We Are The Experts of Unstructured Data
Aparavi puts companies in control of their unstructured data. Our mission is to help organizations discover, classify, and unlock the value of data, reducing risk and cost.
100+
EMPLOYEES
WORLDWIDE
~5
PATENTS
5
OFFICES
WORLDWIDE
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Frequently Asked Questions
What is the Data Toolchain for AI, and how does it help my enterprise?
The Data Toolchain for AI simplifies data governance, classification, and compliance at scale. It helps businesses automate workflows, clean and organize data, and prepare it for AI applications, making data management seamless and efficient.
Do I need technical expertise to use this platform?
No, our platform is designed with low-code automation, allowing teams to create AI-driven workflows without needing deep technical expertise. It’s intuitive and accessible for both developers and non-developers.
How does Aparavi ensure data security and compliance?
Aparavi includes built-in security features like PII detection, permissions management, and policy-driven controls to protect sensitive data and ensure compliance with regulations.
What types of data can the platform handle?
The platform supports over 1,000 file types and integrates seamlessly with databases, cloud storage, and on-premises systems, making it easy to find, clean, organize, and prepare enterprise data for AI.
How can I get started with the Data Toolchain for AI?
You can start for free—no credit card required. Simply sign up, connect your data sources, and begin automating workflows to make your data AI-ready.
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